ICS fully respects your right to privacy and will not collect any personal information about you on this website without your explicit permission (where applicable). Any personal information which you volunteer to us will be treated with the highest degree of security, integrity and confidentiality, in accordance with our obligations outlined under the General Data Protection Regulation (GDPR), the Irish Data Protection Acts 2018, Electronic Communication Regulation and other similar legislation.
There are three types of membership:
When you avail use of our website(s) for registering for events or maintenance of your membership subscription(s); the following information will be collected;
ICS does not collect any Special Categories of Personal Data about its members (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and bio-metric data). Nor does it collect any information about criminal convictions and offenses.
When a new user registers on our website, a login account will be created for one or more of the purposes outlined below;
Once the account is created, a notification will be sent to the email address provided. A registered member will be able to manage his or her account the same way existing members manage their accounts by updating their details, registering for courses and events, limiting alerts or opting-out of some or all future communication.
CareerPlus is a complete solution a member can avail of manage his or her career and skills development. It is free to use and consists of a CPD recording system, and an online tool to assess members’ IT and business skills. Using CareerPlus will result in the capture of the following information;
It should be noted that the primary mode of most communication is email and the majority of communication from the ICS with members shall be availed of through this medium. Where required, other modes (e.g. communication via post/phone) will be considered. Certain communication are mandatory under the terms and conditions of membership. Other optional communication will contain an “unsubscribe” link for members who wish discontinue communication at any time. Members should be aware that opting out of communication may trigger the membership resignation process. Where this is case, we will contact you before the resignation process is initiated.
To opt out of future emails and newsletters, click the "unsubscribe" link at the bottom of any email or e-newsletter from us. You can also contact the ICS helpdesk on 01 237-7788 or email us at firstname.lastname@example.org.
Soft opt-in: Where processing of your personal membership data is based on consent, we will also avail of soft opt-in, a process where we market products or services to you, which are related to the services we provide as a membership organization, as long as you do not actively opt-out from such communication. We would like remind you that you have the right to withdraw your consent at any time.
Children -- We do not knowingly solicit data online from or market online to children under the age of 13.
Whether you are a single, multi society or corporate member, you have the following rights conferred on you by law. GDPR as well as the Irish Data Protection Act 2018, provides you with the right to know how personal data held about you by us is used. Outlined below are the rights of members as defined under the Regulation,
Where inaccuracies exist, members can update their personal details using their ICS membership account page. Most of the information will be available on the ICS member page. Also, you can formally initiate a subject access request by writing to us at the address below. We will engage with you to ensure that your request is adequately and promptly addressed.
We have an obligation to respond to your request within 1 month from the date of receipt of your request. The first request shall be free but subsequent requests may incur a charge. Depending on the nature of the request and the volume of request, there are situations where processing of your access request may take longer than the one month allowable response window as define under GDPR as well as the Data Protection Acts 2018. Where this is the case, we will inform you within the first month that the request will take longer.
You are also required to provide us with one form of identification such as a copy of your passport or driver’s license. It will be destroyed once the subject access request has been honoured.
To facilitate and speed up your request, you are advised to provide as much information as possible. Requesting for “all information” may be deemed disproportionate and can result in unnecessary delays to your request. If you require specific information, please be clear about the information you require.
You can contact us via email at email@example.com or alternatively you can write to;
Irish Computer Society
87-89 Pembroke Road,
All information you provide to us will be treated with strictest confidence in line with national and EU data protection laws, unless mandated by law or with your explicit consent, ICS will not disclose any personal or personally identifiable information about you to a third party under any circumstances unless;
For internal purposes, ICS will avail of summary reports, which will be used to assess and measure the effectiveness of the CPD initiative. It may also highlight useful trends that require taking action e.g. advising members through automated notification of suggested courses to take, to help them achieve their professional objectives and maintain certification.
ICS track website usage by both anonymous visitors and registered users who interact with the ICS website, using "cookies." A cookie is a small file or string of text on the site user's computer that is used to aid Web navigation.
We use the following different types of cookies to monitor web activity:
A web beacon operates as a tag that records members and visitors to a particular web page on our website after clicking through from an ICS related advertisement on another website or email. Web beacons provide an ability to produce specific profiles of user behaviour by collecting limited non personally identifiable information. For example, beacons are used to count the number of users who;
It is not possible to refuse the use of web beacons as they are used in conjunction with cookies. However, because they are used in conjunction with cookies, they can be effectively disabled in the browser by changing the settings to restrict or block cookies.
Mandatory cookies enhance your browsing experience and are also required for the effective functioning of our website(s), services and applications. For example, cookies will allow you access to the members secure page and also remember the number of CPD credits you applied for.
Functionality based cookies allow our website(s), services and applications to remember choices and preferences that you make (e.g. when you login) and provide more personalised features during browsing. These cookies can also be used to remember customisable changes made by you. This information is usually anonymised and cannot track your browsing activity on other websites.
Performance based cookies collect information about how visitors and members use our website(s), services and applications. Cookies of this nature typically do not collect personally identifiable information. All information these cookies collect are by default aggregated, anonymous and used to improve the way our website(s), services and applications work.
The table below explains the cookies we use and why:
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Click here for an overview of privacy at Google. To opt out of being tracked by Google Analytics across all websites visit https://tools.google.com/dlpage/gaoptout.
CMS session cookie
This cookie is set by our content management system upon user login and stores the current user session. Unless requested otherwise at user login it is removed at the end of the user session.
ICS has taken measures to protect and safeguard the integrity of your data by implementing appropriate technical and security measures to protect your personal data against unauthorized access to, unauthorized alteration, disclosure or destruction of data. Access to personal information is restricted to ICS employees and partners on a need to know basis in order to operate, develop or improve our services. These individuals are bound by confidentiality and contractual obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.
ICS understands the importance of technical and online security, and as such has taken a number of steps to enhance the protection of personal information sent to or from ICS over the Internet. Unfortunately, no data transmission over the internet can be guaranteed to be 100% secure. Accordingly, and despite our efforts and best of intentions, ICS cannot guarantee or warrant the security of any information you transmit to us, or to or from our online products or services.
Please be aware that despite efforts and measures we have taken to protect personal data, other Internet sites that link to the ICS sites or to an ICS email may contain online privacy provisions that differ from these. To ensure your privacy is protected, we recommend that you review the privacy statements of other Internet sites you visit.
As a membership organization, benefits offered to our members may change from time to time, and these changes will be reflected in this policy document. ICS reserves the right to amend this without notice to end users at any time, for any reason, and will signal a change by revising the "Last updated" date at the bottom of this page.
We may occasionally update this privacy statement to reflect regulatory changes or industry best practices. Therefore we would suggest you periodically review this statement to stay informed about how we are meeting our obligations under the Data Protection Acts. Your continual use of the service constitutes your agreement to this privacy statement and any updates.
From time to time, you may be contacted by our Member Services Team for housekeeping purpose. ICS will never contact you to request for your username and password by email or other medium. If you receive any emails purportedly from the ICS requesting for such information, do not respond to such requests. Instead, please contact us by telephone (01-2377788) or email (firstname.lastname@example.org) immediately.